As digital accounting processes evolve, regulatory compliance and data accuracy have become more critical than ever. Keeping high-volume financial data — especially Turkish e-Defter (electronic ledger) records — in line with the Uniform Chart of Accounts (Tek Düzen Hesap Planı, THP) both simplifies audits and helps avoid potential penalties. This is where Kai Hesap comes in.
Kai Hesap analyses your accounting records instantly and checks their accuracy and compliance against the Uniform Chart of Accounts. This AI-based model speeds up manual review processes while minimising potential errors and inconsistencies.
How does it work?
Kai Hesap works in the following steps:
- Data input: e-Defter records are uploaded to the system. These records include the core accounting books such as the General Journal (Yevmiye Defteri) and the General Ledger (Defter-i Kebir).
- Pre-processing and categorisation: In the first stage, Kai Hesap analyses the incoming data and automatically classifies it into the appropriate category according to the Uniform Chart of Accounts. For example:
- 150-series accounts: Inventories (raw material accounts)
- 320-series accounts: Suppliers (trade payables)
- Compliance check: The system checks the content and account numbers of the records against the THP. For example:
- Example 1: If a company’s revenue entry is found to have been posted to 760 Marketing Expenses instead of 600 Domestic Sales, Kai Hesap flags the error.
- Example 2: If a journal entry has a missing description or an incorrect account code, the Kai algorithm catches it and guides the user in correcting the error.
- Reporting: After running all checks, Kai Hesap presents a report containing:
- Compliant records
- Erroneous or non-compliant records
- Suggested corrections and explanations
- Potential risks
Example scenario
Take the e-Defter records of a construction company. The company’s accountant uploads the e-Defter data to Kai Hesap. As soon as the data input is complete, the system finds the following error:
- Error: The company has mistakenly recorded fuel expenses for its construction machinery under the 250 Vehicles account. This entry should have been posted to 740 Service Production Costs. Kai Hesap detects this inconsistency automatically and suggests the correct account code.
Errors like this, which could easily be missed in a manual review, are corrected quickly with Kai Hesap. The company goes through its accounting audits smoothly and avoids potential tax penalties.
Benefits of Kai Hesap
- Automatic review: General Journal and General Ledger records are automatically scanned against the Uniform Chart of Accounts.
- High accuracy: AI algorithms detect accounting errors even at a level the human eye can miss.
- Fast correction suggestions: Suggestions for erroneous records speed up the correction process.
- Flexibility: Can be adapted to the company’s own chart of accounts and operational needs.
With Kai Hesap you can easily keep both the compliance of your e-Defter records and the accuracy of your financial processes under control. With the speed and accuracy AI brings, your accounting processes will always run smoothly and in compliance.